POLICY OF PRIVACY AND PROCESSING OF PERSONAL DATA

– TALEX S.A. –

last update: 10 June 2024

INTRODUCTION

TALEX S.A., being a responsible organization, is aware that any information is of certain value and requires adequate protection as a resource.

Therefore, we are committed to providing adequate information about all matters concerning the processing of personal data, especially with regard to the regulations pertaining to the protection of personal data, including the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR). Consequently, this privacy policy (hereinafter: ”Policy”) presents the key information related to the processing of personal data as part of the activities of the Company.

This Policy provides information about the processing of personal data, including describing how we collect, use and protect the personal data provided to us, the purposes and legal basis for the processing, and the rights of data subjects in relation to the processing of their personal data.

The Privacy Policy consists of:

1. general information applicable to all processing of personal data by TALEX S.A., as well as
2. specific thematic sections that, for the various personal data processing operations, indicate specific purposes and legal grounds for processing, categories of recipients, data retention periods, and other information required by law.

CONTROLLER OF PERSONAL DATA

The controller (administrator) of your personal data is TALEX S.A. with its registered office at ul. Karpia 27d, 61-619 Poznań, NIP: 782-00-21-045, REGON 004772751; hereinafter: the Administrator.

JOINT CONTROLLERSHIP RELATIONS

In processes related to recruitment and as the owner of social media profiles, in order to achieve its business objectives and ensure the highest standards of service, TALEX S.A. processes your personal data as part of a joint controllership relations with other entities.

The joint controllers decide themselves on the purposes and means of data processing, but to a different extent, within a certain set of information usually collected in an application, service, or system. TALEX S.A. is only liable for the personal data it processes within the scope of its cooperation with the above-mentioned entities.

Details of the joint controllership relations can be found directly in the notices located in chapter DETAILED INFORMATION ON THE PROCESSING OF PERSONAL DATA.

DETAILED INFORMATION ON THE PROCESSING OF PERSONAL DATA

We will only process your Personal Data for specific, explicit, and legitimate purposes and will not further process it in any manner incompatible with those purposes.

We have organized the information about the purposes and the period of processing of your personal data into sets, so that you can more quickly find the scope of information that applies to you.

1. If you are a current or potential Business Customer, or a Representative of one – further information on our processing of your personal data can be found here.
2. If you are visiting our Data Centre or are a guest at TALEX – further information regarding our processing of your personal data can be found here.
3. If you are a current or potential Contractor of ours, or a representative/employee of one – further information regarding our processing of your personal data can be found here.
4. If you are communicating with us on any matter but have not yet declared your intentions at this stage – further information regarding our processing of your personal data can be found here.
5. If you participate in events and promotional activities organized by us – further information regarding our processing of your personal data can be found here.
6. If you would like to find out more about how we use your data on our websites and social networking services – further information on our processing of your personal data can be found  here.
7. If you are interested in working or cooperating with TALEX – further information regarding our processing of your personal data can be found here
8. If you are a trainee or intern at TALEX – further information on our processing of your personal data can be found here.
9. If you are a TALEX shareholder or a proxy of TALEX shareholders – further information regarding our processing of your personal data can be found here.

As part of the Internet website published by TALEX S.A., we use information recorded via cookies, i.e., IT data stored in the users’ terminal equipment intended for the use of websites (e.g. computer, tablet, phone). They usually contain the name of the website that created them, the time of storage on the end device, and a unique number assigned when you visit our website. You can learn more about cookies from our Cookies policy, the link to which can be found in the footer menu.

Regardless of the situation, we undertake not to sell, commercialize, or use your personal data in violation of applicable data protection legislation.

THE EXERCISE OF RIGHTS

With regard to the processing of your personal data by TALEX S.A., you have the right to:

• withdraw your consent to processing (if we are acting on the basis of such consent),
• request access to your personal data,
• request the rectification of your personal data,
• request the erasure or restriction of the processing of your personal data,
• object to the processing on the basis of legitimate interests (unless there is an overriding legal basis) or for direct marketing purposes;
• the right not to be subject to automated decision-making that has a significant impact on you;
• the right to have your data transferred in a machine-readable format to you or to another data controller;
• to lodge a complaint with the supervisory authority, which in Poland is the President of the Personal Data Protection Office.

If you have any questions about this policy, our processing of your personal data in general, or your data protection rights, you can contact TALEX S.A. at iod@talex.pl

CONTACT US REGARDING PERSONAL DATA

Would you like to notify us of a breach of protection of your personal data or send us a request concerning your rights as a data subject? Do you have questions or concerns about the protection of your personal data?

Contact information of the Data Protection Officer of TALEX:

E-mail: iod@talex.pl

Address: TALEX S.A. ul. Karpia 27d, 61-619 Poznań, with reference “IOD”.

CONTACT TO JOINT CONTROLLERS REGARDING PERSONAL DATA MATTERS

If you have any questions or requests directed to the owners of the platforms you used in your recruitment, please contact them:

1. the contact e-mail to Grupa Pracuj.pl: iod@pracuj.pl

If you have any questions or requests directed at the owners of community platforms please contact them:

1. for Meta Platforms Ireland Limited (Facebook, Instagram), more information about privacy is available at https://www.facebook.com/privacy/center/?entry_point=privacy_shortcuts_redirect
2. for LinkedIn Corporation (LinkedIn), more information about privacy can be found at https://pl.linkedin.com/legal/privacy-policy
3. for Google LLC (YouTube), more information about privacy is availble at https://www.youtube.com/intl/ALL_pl/howyoutubeworks/user-settings/privacy/

OTHER INFORMATION

In order to protect personal data from unauthorized access, disclosure, alteration, or destruction, we have taken appropriate organizational, and technical measures, including physical, electronic, and management procedures, to ensure the protection and security of information collected by TALEX S.A.

We are developing our competences, modernizing our processes, subjecting the adopted data processing model and security measures to audits, which may result in changes in the communications addressed to you and made available here. We reserve the right to update these communications.

Information on changes to the documents will be published on www.talex.pl under the privacy policy tab.